Other data privacy policies:
UNIVERSITY OF THE PHILIPPINES DILIMAN
Data Protection Guidelines for Work Processes
The responsibility to uphold privacy permeates all levels of UP Diliman‘s processes and operations. Let us cultivate a culture of respect for privacy by conscientiously enforcing the following guidelines:
(1) Be prudent and discreet
Do not discuss identities of individuals with those who are not involved in your administrative or academic work. Disclose information on a need–to–know basis. Do not divulge identities of staff, faculty, students and alumni to outsiders – even to family and friends.
(2) Do not disclose to non-UP parties
In transactions with non–UP people and organizations, deal only with authorized representatives. Do not disclose to unnecessary parties. Do not forward internal UP communications and emails to external parties.
(3) Organize your files
Except for your superiors and co–employees who are involved, your work documents and academic records are for your own eyes only. When not in use, keep files inside folders or drawers. Before transmitting documents, enclose them in envelopes or folders. Before leaving your work area, lock your computer and sign out from your email and other accounts.
(4) Use official communication channels
Do not use your personal email and phone for work or academic matters. Do not disclose sensitive information via telephone – you are not sure who are listening or if you are being recorded. Do not save confidential or sensitive data in unsecure portable storage devices such as unencrypted USB flash disks and mobile phones.
(5) Trust and follow the process
Follow the UP Diliman’s procedures and established practices. In case of doubt, do not give away information and consult your department head first. In rare situations that you cannot follow a procedure, get your department head’s approval and document the matter.